ROLES

02/11/23

  • SET UP:
    • Brock/Tomas/Francisco: managing Exhibitors delivered materials and placements at corresponding booths when ready and if needed.
    • Fabrizio + Brock + waiters: Round Tables set up with table numbers, block notes, pens, lanyards. See map below:
    • Cristina/Fabrizio: Round Tables set up with facilitators envelopes  + Ice break session envelopes and badges
    • Fabrizio and Brock: Banners set up and set up area for Video Testimonials (identify location outside the main room)
  • Hostess: brief them for positioning and have them donwload the APP.

03-04/11/23

  • ATTENDEES CHECK-IN:
    • Cristina: at reception with 3 hostesses
      • 3 hostesses at reception during check-in
      • 2 hostess + Brock in main conference room to help attendees go to their tables
  • Fabrizio in the garden outside the entrance to show attendees where the event is and direct them to the check-in area
  • After Check-in 2 hostesses remain there and 3 inside the main room to help seating attendees.

  • VRWS STAFF
    • Federico,Cristiano,Violeta:
      1. Social Media management
      2. Interviews and Video testimonials management
  • Federico/Cristiano:  Q&A moderation
  • Cristiano/Brock: App support
  • Fabrizio + Francisco (or other person from staff Hellmann):
    1. Banner set up for VRWS24 Launch at 17.45 on 03/11/23 outside the main room behind Cristina’s desk.
    2. Support Cristina during sales.
    3. Support Anto for positioning chairs on stage for panels:
      • 03/11 – at 11:20 – nr. 7 chairs
      • 03/11 – at 15:00 – nr. 4 chairs
      • 03/11 – at 17:30 – nr. 2 chairs
      • 04/11 – at 11:00 – nr. 4 chairs
      • 04/11 – at 15:00 – nr. 5 chairs

  • Brock: support  Anto for Ghost speakers microphoning and possible other tasks

 

  • All Staff: 04/11/23 End of Event: support in dismantling banners, roll ups and collect items from round tables (table numbers).

PHOTOGRAPHERS:

  • Dani Rovira: See mail specs + coordination with Antonio for recording guitarists and birthdays.
    • 03/11 at 10:30 birthday cake for Margaux Belhade table 14
    • 04/11 at 10:00 birthday cake for Lior Nassi table 14

  • Anthony (videografo di Yaago):
    • Shootings in the room
    • Shooting guitarists from different angles than Dani Rovira
    • Shooting Birthdays from different angles than Dani Rovira
      • 03/11 ore 10:30 birthday cake for Margaux Belhade table 14
      • 04/11 ore 10:00 birthday cake for Lior Nassi table 14

  • Videografo di Daniel Gomez (ADV):
    • Instructions sent by Anto

VIDEO TESTIMONIALS:

  • Videografo di Daniel Gomez e/o Anthony