frequently asked questions (Attendees)

VRWS will take place on October 8-9, 2026, at the CITÉ INTERNATIONALE – CENTRE DE CONGRÈS in Lyon, France.

The event is designed for vacation rental owners, property managers, and industry professionals looking to network and gain insights into the latest trends and strategies.
The full schedule, including keynote speakers, workshops, and networking sessions, is available on the VRWS website. starting from a few weeks/months prior to the event.

You can register HERE. Please note that VRWS gets sold out every year, so make sure you register while tickets are still available.

We’re a 🌳 green conference, i.e. we do our best to be as sustainable as possible. That means you WILL NOT receive a paper ticket to access VRWS. We do have your name on our list instead, so all you need to do is show up to the venue and announce yourself to our staff at the door. If you haven’t added your name(s) yet, please let us know by emailing us at [email protected], as each ticket will be nominal. If you don’t know who in your team will attend beside yourself – in case you purchased more tickets – please let us know.

Yes, we’re preparing fringe events as well and you will be able to view the list of fringe events, as soon as we activate the link  HERE.

Yes, early bird discounts are available until 4 weeks prior to the event. Details on pricing and discounts can be found on the registration page.

Refunds are not possible.  Each ticket will be credited to the next VRWS edition.

We provide Coffee Stations throughout the venue  for the whole duration of the event. Coffee Stations will provide coffee, tea, water and other drinks plus a selection of cookies and snacks. Meals (Lunch on both days) are not included and we will provide more information about meal options closer to the event. 
Accommodations are not included, but we strongly recommend that you book your own accommodation well in advance. We’re working to get special rates with partner Vacation Rentals companies. See options in the top menu, as soon as we will activate the “accommodation” link.
We are partnering with PMCs and associations offering special rates for attendees. Booking details are available at the links specified in the top menu on the homepage.

Yes, there will be dedicated networking sessions, including Breaks, Speed Dating and Lunch. See agenda on the main menu and website.

Recorded sessions and materials will be available to registered attendees through the event’s online platform. Details on accessing this content will be provided after the event with a specific mailing to all attendees.
For any additional inquiries, you can email [email protected].

The VRWS App will be released approximately 2 weeks before the event. The App is intended only for VRWS attendees use. For this reason only VRWS attendees will receive email and instructions on how to use the app.

How do attendees set meetings with each other?

Attendees can visit each other’s profiles and select the “Let’s Meet” option. From there, they will see the available meeting slots based on the schedule. Requests will require acceptance by the recipient.

frequently asked questions (Sponsors)

Booth setup is scheduled for October 7th, with access available from 8:00 AM to 6:00 PM. You can view all set up information HERE.

The event will be held at CITÉ INTERNATIONALE – CENTRE DE CONGRÈS in Lyon, France.. Detailed access instructions, including transportation options and parking availability, can be found here.

Each booth space measures can be found here according to your chosen Sponsorship level, and sponsors are advised to keep their setup within these boundaries. Additional information on booth height and setup restrictions can be found here.

The booth package includes a 140×70 cm table, two chairs, table cloth, internet connection and electrical plugs.

Height for banners/Roll ups is max 2.5 meters.

If you require additional items, please contact the venue POC (Point of Contact) for all suppliers.

Feel free to cc [email protected] to keep us informed and in the loop in case of need.

Materials can be delivered to the venue starting from October 7th and NOT before. 
Storage space is limited, so it’s important to coordinate with the event staff in advance:
Specify on the parcel your company name, and that it is for Vacation Rental World Summit on Oct. 8-9, 2026 and needs to be delivered to your booth.
Setup must be completed by 6:00 PM on October 7th. Booth dismantling will begin after the event closes on October 9th at 6:00 pm, and all materials must be removed by end of evening.
Each sponsorship level includes a specific number of tickets, i.e.:
Platinum: 6
Emerald: 5
Gold: 4
Sapphire: 2
Bronze: 1 (+ 1 optional during registration)
Additional tickets can be purchased at a discounted rate through VRWS staff. Please email [email protected] for info.

If included in  your Sponsorship level and agreement, you may have a banner ad to show inside the VRWS App.

Here are the specs that we need to receive at [email protected] by Sept. 15th:

As for the Banner Ad that we’ll be showing in the VRWS App we will need:

  • An image 1464 x 420 pixels – supported types are JPEG, JPG, PNG or GIF only.
  • Text in the form of:
    • Title (max 60 characters)
    • Body message (max120 characters)
  • Button Text for Call To Action:
    • Button text (max 35 characters)
    • Url or link where the CTA will bring attendees

Please see a sample below:

Here’s how it will show in the app:

Please provide the full names and email addresses of all team members attending VRWS. This ensures they are included in the attendees list, the app, and receive personalized badges.

Sponsor badges will be available for pickup at the Round Table assigned to each member on October 30th, or at the booth for those stationing there. You can check table assignment for each member directly within the VRWS App (Link to be activated soon). Make sure each member download the app and checks their position. Ensure that all team members are registered in advance to avoid delays.

Yes, you can choose whether you and your colleague prefer to sit at the same table or different tables during the round table sessions. You need to inform us before the event by emailing [email protected].  We strongly recommend sitting at different tables as it offers more networking opportunities.

If you have not yet registered all participants, please do so as soon as possible, as tickets are limited. If you need assistance, you can use the provided registration link in our previous emails to you (please check our correspondence) or email [email protected]

You can provide the number of properties you manage in the form field you see upon registration or when you respond to the registration email you receive after purchasing your ticket. This helps us place you in the appropriate cluster during round table sessions.

The deadline for making changes to registration details, including names and logos, is September 15th. After this date, we may not be able to accommodate last-minute changes.

If there is a discrepancy, please clarify whether you need to add additional tickets or confirm which registered names will attend, so we can adjust accordingly.

We strongly recommend that you choose one of your team members as a steady presence at the booth. If a team member will be stationed at the booth, please inform us so we can adjust the round table seating accordingly and allocate space for more Property Managers.

Yes, there will be dedicated networking sessions, including Breaks, Speed Dating and Lunch. See agenda on the main menu and website.

To view how the Round Table work, please email [email protected] and he will send you all the info.
The round tables as per agenda are:
  • October 30th – 1 Ice breaking session in the morning and 1 Help & Support session in the afternoon
  • October 31st – 1 Help & Support session in the morning and 1 Wrap up session in the afternoon
There will be roughly 60 tables in the room, each with up to 10 attendees per table.
Each table will have 1 facilitator and up to 9 attendees.
As Platinum sponsor, you have the possibility to have 4 facilitators, meaning 4 members of your staff that will be seated at 4 different tables among the 60 tables and will moderate all 4 sessions, the one in the morning and the one in the afternoon for each of the two days.
As Emerald sponsor, you have the possibility to have 3 facilitators, meaning 3 members of your staff that will be seated at 3 different tables among the 60 tables and will moderate all 4 sessions, the one in the morning and the one in the afternoon for each of the two days.
As Gold sponsor you have the possibility to have 2 facilitators, meaning 2 members of your staff that will be seated at 2 different tables among the 60 tables and will moderate all 4 sessions, the one in the morning and the one in the afternoon for each of the two days.
As Sapphire sponsor you have 1 facilitator up until availability. As we may run out of tables the latest companies to sign a Sapphire Sponsorship may not be given the facilitator option. This option will be adjusted and updated in the agreement accordingly prior to the signing.
We will then need to have names and emails for your selected team members that will be the facilitators. They can view the how to information about the RT here.
They can get back to Antonio for any question and Antonio will reach out to set a quick Zoom call with all facilitators to brief everyone before the event.
It is not mandatory to have facilitators if you don’t feel like having them. In such case, please let us know, because we will need this information to craft the tables accordingly.

Typically, we do not issue refunds but offer to credit the ticket towards the next edition of the event. Please contact us if you have further questions or need assistance with this.

For any inquiries or assistance during the setup, please contact [email protected] or Cristina at [email protected].