frequently asked questions (Attendees)

VRWS will take place on October 3-4, 2024, at the Alfândega Congress Centre in Porto, Portugal.

On October 2nd from 2:30pm to 6:30pm VRWS Green will take place in the same venue. VRWS Green is an afternoon dedicated to Sustainability and best practices.

The event is designed for vacation rental owners, property managers, and industry professionals looking to network and gain insights into the latest trends and strategies.
The full schedule, including keynote speakers, workshops, and networking sessions, is available on the VRWS website.

You can register HERE. Please note that VRWS gets sold out every year, so make sure you register while tickets are still available.

We’re a 🌳 green conference, i.e. we do our best to be as sustainable as possible. That means you WILL NOT receive a paper ticket to access VRWS. We do have your name on our list instead, so all you need to do is show up to the venue and announce yourself to our staff at the door. If you haven’t added your name(s) yet, please let us know by emailing us at [email protected], as each ticket will be nominal. If you don’t know who in your team will attend beside yourself – in case you purchased more tickets – please let us know.

Yes, you can view the list of fringe events HERE.

As for the events on 02.10. there is the VRWS Green event, a small size afternoon event focused on sustainability from 2:30pm to 6:30pm and the Pre-VRWS Grand Premiere Cocktail Party for all attendees already in Porto from 6:30 pm to 8:30 pm.
The VRWS Green requires a minimal nominal fee of €40, which you can add here if you wish.
The Pre-VRWS Grand Premiere Cocktail Party is kindly offered by our Sponsor, Beyond, and it’s free for all VRWS attendees already in Porto.
Both events will be in the same venue as VRWS.
Yes, early bird discounts are available until 31.08.2024. Details on pricing and discounts can be found on the registration page.

Refunds are not possible.  Each ticket will be credited to the next VRWS edition.

Meals (Lunch on both days) are optional and not included. You can view the VRWS Lunch Package and add it HERE.
Accommodations are not included, but special rates are available at partner Vacation Rentals  and hotels. See options in the top menu or here(1), here(2) and here(3).
We have partnered with GuestReady, Liiiving and Hotels offering special rates for attendees. Booking details are available at the links specified in the top menu.

Yes, there will be dedicated networking sessions, including Breaks, Speed Dating and Lunch. See agenda on the main menu and website.

Recorded sessions and materials will be available to registered attendees through the event’s online platform. Details on accessing this content will be provided after the event with a specific mailing to all attendees.
For any additional inquiries, you can email Ivette at [email protected].

frequently asked questions (Sponsors)

Booth setup is scheduled for October 2nd, with access available from 8:00 AM to 6:00 PM.

Bronze sponsors set up will be from 4:00 PMo 6:00 PM.

The event will be held at Alfandega do Porto. Detailed access instructions, including transportation options and parking availability, can be found here.

Each booth space measures can be found here according to your chosen Sponsorship level, and sponsors are advised to keep their setup within these boundaries. Additional information on booth height and setup restrictions can be found here.

The booth package includes a 180×80 cm table (Platinum & Gold Sponsors), 150×80 cm (Sapphire & Bronze Sponsors) two chairs, table cloth, internet connection and electrical plugs.

Height for banners/Roll ups is max 2.5 meters.

If you require additional items, please contact our suppliers as specified here.

Materials can be delivered to the venue starting up until October 2nd. Storage space is limited, so it’s important to coordinate with the event staff in advance. 
you can do so by sending them at the following address and specifying on the parcel your company name, and that it is for Vacation Rental World Summit on Oct. 3-4, 2024 and needs to be delivered to Alfandega do Porto on Oct. 2nd in the morning and NOT before that date:

Freight & Logistics

supplier DSV/Agility Portugal

contact Silvia Eloy

mobile: +351 916141569

https://www.agility.com/en/our-global-network/our-global-network-portugal/

Setup must be completed by 6:00 PM on October 2nd. Booth dismantling will begin after the event closes on October 4th at 6:00 pm, and all materials must be removed by end of evening.
Each sponsorship level includes a specific number of tickets, i.e.:
Platinum: 6
Gold: 4
Sapphire: 2
Bronze: 1 (+ 1 optional during registration)
Additional tickets can be purchased at a discounted rate through VRWS staff. Please email Yvette at [email protected] for info.
You can submit your company logo by replying to the registration email and attaching the logo file. This will help us prepare your badges and enhance networking opportunities during the event. Alternatively, you can send the logo to [email protected].

If included in  your Sponsorship level and agreement, you may have a banner ad to show inside the VRWS App.

Here are the specs that we need to receive at [email protected] by Sept. 15th:

As for the Banner Ad that we’ll be showing in the VRWS App we will need:

  • An image 1464 x 420 pixels – supported types are JPEG, JPG, PNG or GIF only.
  • Text in the form of:
    • Title (max 60 characters)
    • Body message (max120 characters)
  • Button Text for Call To Action:
    • Button text (max 35 characters)
    • Url or link where the CTA will bring attendees

Please see a sample below:

Here’s how it will show in the app:

Please provide the full names and email addresses of all team members attending VRWS 2024. This ensures they are included in the attendees list, the app, and receive personalized badges.

Sponsor badges will be available for pickup at the Round Table assigned to each member on October 3rd, or at the booth for those stationing there. You can check table assignment for each member directly within the VRWS App. Make sure each member download the app and checks their position. Ensure that all team members are registered in advance to avoid delays.

Yes, you can choose whether you and your colleague prefer to sit at the same table or different tables during the round table sessions. You need to inform us before the event by emailing [email protected].  We strongly recommend sitting at different tables as it offers more networking opportunities.

If you have not yet registered all participants, please do so as soon as possible, as tickets are limited. If you need assistance, you can use the provided registration link in our previous emails to you (please check our correspondence) or email [email protected]

If we do not receive your company logo by the deadline we sent you in our previous correspondence, we will print the badges with only the participant’s name and no logo.

You can provide the number of properties you manage in the form field you see upon registration or when you respond to the registration email you receive after purchasing your ticket. This helps us place you in the appropriate cluster during round table sessions.

The deadline for making changes to registration details, including names and logos, is September 15th. After this date, we may not be able to accommodate last-minute changes.

If there is a discrepancy, please clarify whether you need to add additional tickets or confirm which registered names will attend, so we can adjust accordingly.

We strongly recommend that you elect one of your team members as a steady presence at the booth. If a team member will be stationed at the booth, please inform us so we can adjust the round table seating accordingly and allocate space for more Property Managers.

Yes, there will be dedicated networking sessions, including Breaks, Speed Dating and Lunch. See agenda on the main menu and website.

To view how the Round Table work, please email [email protected] and he will send you all the info.
The round tables as per agenda are:
  • October 3rd – 1 Ice breaking session in the morning and 1 Help & Support session in the afternoon
  • October 4th – 1 Help & Support session in the morning and 1 Wrap up session in the afternoon
There will be roughly 60 tables in the room, each with up to 10 attendees per table.
Each table will have 1 facilitator and up to 9 attendees.
As Gold sponsor you have the possibility to have 2 facilitators, meaning 2 members of your staff that will be seated at 2 different tables among the 60 tables and will moderate all 4 sessions, the one in the morning and the one in the afternoon for each of the two days.
As Sapphire sponsor you have 1 facilitator.
We will then need to have names and emails for your selected team members that will be the facilitators. They can view the how to information about the RT here.
They can get back to Antonio for any question and Antonio will reach out to set a quick Zoom call with all facilitators to brief everyone before the event.
It is not mandatory to have facilitators if you don’t feel like having them. In such case, please let us know, because we will need this information to craft the tables accordingly.

Typically, we do not issue refunds but offer to credit the ticket towards the next edition of the event. Please contact us if you have further questions or need assistance with this.

For any inquiries or assistance during the setup, please contact Ivette at [email protected] or Cristina at [email protected].